Setting up your college team
Once you've accepted your invite as a coach, it's time to invest a little time setting up WrestlingIQ so you get the most benefit from it possible. Below are the suggested steps for setting up your team for the first time in WrestlingIQ. If you get everything done below, you will be in good shape for a smooth season.
Head over to the documents tab. Create any documents, such as team rules, concussion forms, etc that your wrestlers need to sign. For college, please put all documents into the 'Documents Requiring A Signature' section if you want wrestlers to sign it.
Liability forms are used for club teams since liability forms require the parent to sign on behalf of wrestlers (common for little kids teams) rather than wrestlers signing themselves. When wrestlers/parents activate their invites, they'll be forced to sign those forms before they can access anything else.
WrestlingIQ's calendar can be accessed from the 'Calendar' link in the sidebar or directly here. Please set this up with as much info as you can, including practices, tournaments, team meetings, or other matches you attend.
WrestlingIQ supports creating repeated events and also allows you to select custom colors if you want more control of what the events look like (potentially useful if you have a novice and advanced group that have different schedules). Any updates you make to this calendar is viewable by everyone else on the team.
If you need to track additional information when your athletes check in to practice (for temperature checks, self-reported symptoms, etc) please see this article.
Roster Import & Invite
The recommended way to import an entire team, and invite them in the same step, is to use the CSV import. Many teams will make a copy of the spreadsheet template, have their kids enter their data into the spreadsheet the first day of practice, then go home and upload the file to WrestlingIQ.
If you want to invite wrestlers one by one (or maybe you had a late walk on), first head to Rosters-> Wrestlers in the sidebar, then tap Add Wrestler. Once their basic info is in the system, go to their wrestler profile and tap the '+ Invite' button to send them an account invite:
If you used the CSV import to also invite parents, you can skip this section. If you only invited wrestlers, parents can be invited in two different ways.
1. Wrestlers can invite their own parents
Once your wrestlers have activated their account, if they click 'Roster' -> 'Parents' in the sidebar they can invite their own parents for you.
2. You, or any coach, can invite parents yourself
Look for the invite parent button on the 'Roster' -> 'Parents' page, which looks something like this. You'll need first name, last name, and email address to create the parent account and associate them with a wrestler.
Parent accounts are recommended only for current team member parents who may need to know internal details about the schedule and team. If you are sending out mass emails to support, tools like MailChimp, or whatever system your school athletic department supplies, is a better choices.
If you do not want parent accounts enabled at all, please email email@example.com and I'll turn off parent accounts for your team.
With your team fully invited, calendar, and documents in place, you are all set to roll with WrestlingIQ for the season. If you have additional questions you can drop a question into the live chat or email firstname.lastname@example.org. Here are some additional topics you may be interested in reading about: