Creating message groups that automatically update based on roster membership

Follow these steps to automate message groups to auto-add (and remove) wrestlers based on the rosters you put them in.

As a coach, create a messaging group, then tap 'Group' as the type:

From there, make sure to select the 'Sync with Rosters' button:

Then add the rosters you want to sync with the group, plus indicate whether parents of those wrestlers should also be automatically added/removed from the group and which coaches should be added.

How does it work?

When a wrestler is added to a roster, WrestlingIQ will look for any messaging groups that belonging to that roster gives them access to and automatically add them to it. If you enabled parents/guardians syncing too, WrestlingIQ will also add all parents to the group. If a wrestler is removed from all of the rosters the messaging group is synced to, they will automatically be removed. With the parent/guardian syncing turned on, they will also be removed if the wrestler is removed from that roster.

Use cases

If you are a high school or middle school, using messaging groups synced with rosters means that you never have to re-create a messaging group again. As long as your rosters are up to date, your messaging groups are as well.

At the club level, messaging groups are already created automatically for you when you set up a registration. For the most part you should continue to use the registration specific groups to continue messaging to people who have signed up for a specific session.

This auto-syncing capability can however be helpful at the club level if you do rostering post-registration. For example, maybe you have a 'pod' model where you limit class size to specific wrestlers. With a roster per pod, and this messaging group + roster syncing, all you need to do is make sure the rosters are up to date. Or maybe you operate a monthly pricing model + a seasonal pricing model for some athletes. You could now create a roster— automatically synced to both your membership and your seasonal athletes—and then have a messaging group based on that roster to communicate with your athletes for that season.