Overview of Invoicing (including autocharging a card on file)
WrestlingIQ offers an invoicing feature that lets admins send invoices via email for online payment and autocharge a customer who has their card on file. This can be useful for private lesson billing, snacks/drinks, and anything else that doesn't quite fit into registrations or WrestlingIQ online stores.
Creating and charging an invoice
Under Payments -> Invoices click + Invoice in the top right. You can either select a recipient who is in the system or create a new customer record if they are an external vendor/customer.
You have two options for how to handle payment of the invoice:
- Autocharge the card on file
Autocharging is only available if the customer has authorized the team to charge their card automatically—you can read details on that here.
- Send the invoice via email.
If you send the invoice via email an online payment page will be created for the recipient to easily pay for the invoice, an email will be sent, and you will also be able to download PDF of the invoice if you need to send that over as well.
Tip: Using the product library
If you are going to be doing a lot of charging for the same items, you should create your common items in your product library (Payments -> Products -> Products). Once you have products you can quickly select them in an invoice. Here is an example screenshot of how you might have your private lesson price points setup to use with autocharging.
